Bookkeeping anomaly review
Reviews that start at the problems. A list of what looks wrong in each client's books is ready before the reviewer opens the file.
Hours back
4
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
A monthly scan of each client file
Checks for duplicate bills, unreconciled accounts, negative balances that shouldn't be there, and large or unusual entries.
- 02
Coding compared with history
Transactions coded differently from how that supplier was coded before are flagged, with both versions side by side.
- 03
One exceptions list per client
Each item links straight to the transaction, with a one-line reason it was flagged.
- 04
Repeat issues noted for the bookkeeper
If the same thing gets flagged three months running, it's raised as a training or rule fix, not just a correction.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The build changes nothing in the ledger. An accountant decides which flags are real and makes any correction.
What it's worth
What those hours add up to.
4 hours a week, over 46 working weeks, is 184 hours a year. At $50 an hour, that’s
$9,200
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Reviewers open each client's ledger and scroll for problems: a supplier coded to the wrong account, a duplicate bill, a bank account nobody has reconciled since spring. It's slow, it depends on who's reviewing, and the same mistakes come back next month.
What we build
- A monthly scan of each client file
- Coding compared with history
- One exceptions list per client
- Repeat issues noted for the bookkeeper
A month in
Each review takes less time, mistakes get caught the month they happen, and the same coding errors stop coming back.
FAQ
Will it flag things that are fine?
Some, especially in the first month. You mark those entries as fine and the checks are tuned, so the anomaly list gets shorter and more useful over the supervised period.
Is this an audit?
No. Bookkeeping anomaly review is a pre-review sweep that points a person at the entries most likely to be wrong. Sign-off stays with your accountants.
More for accounting firms
See them all →Next step
Bring this one to a free live build.
Thirty minutes on bookkeeping anomaly review. We build its elf with you, live, and you keep it.