AI for Property Management
AI for Property Management gives a typical team around 20 hours a week back: a tenant's repair request gets sorted by urgency, sent to the right contractor and followed up without anyone ringing round, while arrears reminders, certificate renewals and lease renewals run on a schedule in Buildium and your inbox.
Free · 30 minutes · Yours to keep
Maintenance triage and contractor dispatch
Routine repairs booked the same day, with nobody ringing round.
Sound familiar?
It's all up onthe office wall.
The same four headaches, pinned up every week and never quite sorted.
Maintenance by phone tag
A tenant reports a leak. A property manager rings three contractors, waits for one to answer, then rings the tenant back to sort out access. Do that forty times a week and nobody gets anything else done.
Tenants ringing for updates
Most calls aren't new problems. They're tenants asking whether anyone is coming yet, and every one of them happens because nobody told them.
Arrears that slip a month
Late rent gets noticed when someone runs the report, and the first reminder goes out when someone has a spare minute. By then a small balance has turned into two months.
Certificates in a spreadsheet
Gas, electrical, smoke alarm and lift certificates expire on different dates across hundreds of units. Miss one renewal and you're looking at a fine, a voided insurance policy, or worse.
The automations
19 automations we buildfor Property Management.
Click any one to read exactly how it works: the steps, the software it runs in, and where you sign off. There's enough on each page to build it yourself, or we build it with you.
And 16 more, biggest saving first
- Tenant job updates4 hrs a week
- Contractor invoice checks and owner approvals4 hrs a week
- After-hours emergency triage4 hrs a week
- Request sorting and routing4 hrs a week
- After-hours answering4 hrs a week
- Appointment confirmations and no-shows4 hrs a week
- Rent arrears follow-up3 hrs a week
- Compliance certificate tracking3 hrs a week
- Inspection reports3 hrs a week
- Owner monthly updates3 hrs a week
- Commercial lease abstracts and critical dates3 hrs a week
- Document filing3 hrs a week
- Missing paperwork chasing3 hrs a week
- On-my-way updates3 hrs a week
- Recurring job scheduling3 hrs a week
- Lease renewals2 hrs a week
Hours back are typical, not promised. Yours get worked out on the call.
What it's worth
$49,450
a year back in the business, typically
21.5 hours a weekoff your desk.
In a typical week these jobs take 28 hours. Your elves take 21.5 of them. Here's the sum, shown in full, at a modest $50 an hour.
- Maintenance triage and dispatch9$20,700
- Tenant update calls and emails4.5$10,350
- Rent arrears follow-up3$6,900
- Compliance certificate tracking2.5$5,750
- Lease renewals and move-out inspections2.5$5,750
21.5 hours back a week × 46 working weeks × $50 an hour
- Same day
- contractor booked on most routine repairs
- 60 days
- warning before any certificate lapses
- Day 1
- first arrears reminder, every time
Typical figures, not a promise. Your free live build gives you your own.
You sign off
Supervised first.Hands-off only where you say.
Your elves draft, sort, chase and remind. Anything that can't be undone, or that speaks for the business, waits for your OK.
- 01
The first few weeks
Supervised
Every draft waits for your OK before it goes anywhere.
- 02
Once you trust it
Routine ones go out
Only the kinds you pick go out on their own. The rest still wait.
- 03
From then on
Check-ups
We look after your elves and adjust them as the business changes.
At every stage
It won't be perfect. That's why a person sees anything that matters.
Maintenance triage and contractor dispatch
Emergencies always go to a person by phone.
Bookings from every channel
Requests that don't fit your rules, such as unusual jobs, key accounts or anything urgent, go to a person to place by hand.
Your software
Keep the software you pay for.Your elves work inside it.
Every job on this page runs inside software you already use. Your team keeps working the way it does now.
The number on each is how many of the 19 jobs on this page run in it.
Using something else? We build into that instead. See all the software we work with.
Your business
- 9Buildium
- 16Gmail
- 6Outlook
- 7WhatsApp
- 11Twilio
- 7Google Sheets
- 2DocuSign
How it starts
See it working before you pay a cent.
It starts with a free 30-minute call. We build one real thing with you, on your own work, so you see exactly what this does. If there's more worth doing, you get a plan and a price in writing.
01 · 30 minutes
Free live build
Bring one job, say maintenance triage and contractor dispatch. We build it with you on the call. It's yours, whatever you decide.
02 · In writing
Your plan
What we'd build next, the hours it should save each week and the price, in writing.
03 · Built for you
We build it
Around how your business already works, inside your software. You sign off before anything goes live.
04 · Your call
Hand over or keep improving
Take it over with video guides for everything, or keep us on monthly to improve it and build what's next.
- How long does it take and what does it cost?
- A first property management build is usually live in one to two weeks, running supervised before it goes fully live. The price depends on your unit count and the jobs you want covered, and it's set out in a written proposal within 48 hours of the free live build.
Free, 30 minutes, and what we build is yours.
Already know what you need? Ask about a one-off build or a retainer.
Related pages
The rest of the businessgets its hours back too.
Each page is one part of the business, with the jobs we build for it.
FAQ
What owners ask us first.
Something we haven't covered? Ask it on the call.
We already use Buildium. Doesn't it do this?
No. Buildium stores the records but doesn't chase the work. It holds units, leases, work orders and ledgers well, but it won't read a tenant's rambling text, spot that it's urgent, find the contractor who covers that building and keep chasing until the job is booked. We build that part on top, and Buildium stays your system of record.
Is tenant data safe?
Yes. Tenant data stays in accounts in your company's name, and the automations only get access to the inboxes and records they need. Every permission is listed in the handover pack, and you can switch any of it off yourself.
Will tenants know the messages are automated?
Tenant messages come from your own number and inbox, written in your voice, and only routine updates go out without a person. Anything sensitive, like a complaint, a dispute or a possible emergency, goes straight to a property manager.
What happens with a real emergency at 2am?
A real emergency at 2am goes straight to your on-call number by phone and text. Anything that looks like gas, flooding, fire, no heating in winter or a security issue is passed on the moment it arrives. It never waits for business hours.
Do my property managers lose their jobs?
No. The automations take over phone tag and reminder emails, and your property managers spend that time on owners, inspections and tenants who need a proper conversation. Most teams use the hours back to take on more units without hiring.
How long does it take and what does it cost?
A first property management build is usually live in one to two weeks, running supervised before it goes fully live. The price depends on your unit count and the jobs you want covered, and it's set out in a written proposal within 48 hours of the free live build.
Do contractors need to learn anything new?
No. Contractors get a text or WhatsApp message with the job details and reply to accept. There's no app and no login.
Next step
Take one job off your desk this week.
Every week you wait is another week of the same jobs done by hand. Book a free 30-minute live build and leave with your first elf working.