Fake invoice and unusual payment alerts
Catch the fake invoice before it costs you thousands, for about an hour a week of checking. Changed bank details, lookalike senders and odd charges are held for a person.
Hours back
1
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Bank details watched
Any bill with bank details that differ from what you've paid that supplier before is held and flagged, along with the email it came from.
- 02
Lookalike senders spotted
Invoices from an address one letter off a real supplier's, or from a brand-new domain, are marked before anyone pays them.
- 03
Charges checked against normal
Card and bank charges far above a supplier's usual amount, or from somewhere you've never bought from, are listed every morning.
- 04
Duplicates held
The same invoice number, amount or PDF entered twice is stopped before the second one is paid.
- 05
A same-day alert
Whoever looks after payments gets a short message saying what was flagged and why, and the bill stays held until they clear it.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
It only holds and flags. A person rings the supplier on a number you already had (never the one in the email) to confirm any bank change, and a person decides what gets paid.
What it's worth
What those hours add up to.
1 hours a week, over 46 working weeks, is 46 hours a year. At $50 an hour, that’s
$2,300
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Bills get paid because they look right. A supplier 'changes banks' by email, a card gets used somewhere odd, or the same invoice is entered twice. Nobody looks closely because nobody has the time, and the first sign of trouble is a real supplier asking why they haven't been paid.
What we build
- Bank details watched
- Lookalike senders spotted
- Charges checked against normal
- Duplicates held
- A same-day alert
A month in
Every bank-detail change has been confirmed by phone before money moves, double payments stop, and odd card charges get spotted the next morning instead of at month-end.
The one rule that stops most invoice scams
When a supplier says their bank details have changed, ring them on a number you had before that email arrived. Never the number in the email. The build makes sure nobody skips that step by holding the bill until someone marks the call as done.
FAQ
Do fake invoice scams really happen to small businesses?
Yes, and small firms are easier targets because one person usually handles the lot. Fake invoices and 'we've changed banks' emails are some of the most common scams aimed at small businesses.
Will fake invoice checks slow down paying our suppliers?
Only for the bills that get flagged, and most weeks that's none or one. Everything else goes through as normal.
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Thirty minutes on fake invoice and unusual payment alerts. We build its elf with you, live, and you keep it.