Weekly supplier payment run
Two hours of bill-sorting a week becomes a ten-minute approval. One list of what's due, checked against your cash, and suppliers paid on the day you said.
Hours back
2
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Bills due this week listed
Every approved bill due in the next seven days, plus anything overdue, pulled from the books with each supplier's terms.
- 02
Checked against your cash
The total is set against your bank balance and what's due in, so you can see a tight payroll week before you pay, not after.
- 03
Discounts and risks flagged
Bills with an early-payment discount worth taking, suppliers close to putting your account on stop, and anything disputed or not yet matched to a delivery are marked.
- 04
One list to approve
You or your bookkeeper tick what to pay and what to hold, and the approved bills are queued in your bill-pay tool for whoever releases payments.
- 05
Suppliers told it's coming
Each supplier being paid gets a short remittance note listing the invoices covered, so they stop ringing to ask.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
A person approves the list and a person releases the money from the bank. Nothing is paid automatically, and held or disputed bills stay held until someone says otherwise.
What it's worth
What those hours add up to.
2 hours a week, over 46 working weeks, is 92 hours a year. At $50 an hour, that’s
$4,600
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Bills sit in the accounts software until a supplier rings asking where their money is. Then whoever's loudest gets paid, sometimes twice, sometimes before anyone has checked the delivery. Early-payment discounts get missed, and a trade account goes on stop at the worst possible moment.
What we build
- Bills due this week listed
- Checked against your cash
- Discounts and risks flagged
- One list to approve
- Suppliers told it's coming
A month in
Suppliers are paid on the day you planned, nobody gets paid twice, and the trade accounts you rely on stay open. The Friday 'where's our money?' calls mostly stop.
FAQ
Can the payment run pay suppliers without me?
No. It prepares the weekly payment run, but releasing money from the bank stays with you, or whoever you trust with it, every single time.
We pay some suppliers off a monthly statement. Does that work?
Yes. For suppliers you pay off a monthly statement, the run uses the statement, checked against the bills in your books, and any line that doesn't match is listed before you pay.
More for finance & bookkeeping
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Bring this one to a free live build.
Thirty minutes on weekly supplier payment run. We build its elf with you, live, and you keep it.