Answers from your own files
Stop interrupting the one person who knows everything. Ask a plain question and get the answer from your own files, with the source attached.
Hours back
2
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Your approved files connected
Price lists, past quotes, policies, product sheets and job records you choose. Nothing outside those folders is read.
- 02
Ask in plain words
From email or the team chat: 'What did we quote the Henderson job?' or 'What's our callback policy?'
- 03
An answer with sources
A short answer with links to the documents it came from. If the files don't say, it tells you so instead of making something up.
- 04
Old or conflicting files flagged
When two documents disagree, or the newest one is years old, the answer says so.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Answers are for your team, not customers. A person checks the source before using it in a quote or a customer reply.
What it's worth
What those hours add up to.
2 hours a week, over 46 working weeks, is 92 hours a year. At $50 an hour, that’s
$4,600
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Someone asks what you charged for a similar job last year, what the warranty terms are, or how a tricky install was done. The answer is in a file somewhere. Finding it means asking the one person who might remember.
What we build
- Your approved files connected
- Ask in plain words
- An answer with sources
- Old or conflicting files flagged
A month in
New staff find answers in seconds without tapping anyone on the shoulder, and quotes stay in line with what you've charged before.
FAQ
Does it read everything on our shared drive?
No, only the folders you approve. Staff files, payroll and anything private can be left out entirely.
What if our files are out of date?
Then the answer will be out of date too, which is why each answer shows its source file and date. Files that look stale are flagged so someone can update them.
More for office & admin
See them all →Next step
Bring this one to a free live build.
Thirty minutes on answers from your own files. We build its elf with you, live, and you keep it.