Meeting and appointment scheduling
Meetings booked in one reply, not five. Real open times come straight from the calendar.
Hours back
2
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Meeting requests noticed
When an email asks to meet, the request is picked up with who it's with and what it's about.
- 02
Real open times offered
Two or three times from the right person's calendar, sticking to the hours and gaps you set.
- 03
Booked when they choose
The meeting goes in the calendar with the details and location, and a confirmation goes back.
- 04
Reminded and rebooked
A reminder the day before, and if someone cancels, new times are offered straight away.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
You choose whose calendars it can book and what kinds of meeting it handles. Anything unusual, or with someone you've marked as important, is left for a person.
What it's worth
What those hours add up to.
2 hours a week, over 46 working weeks, is 92 hours a year. At $50 an hour, that’s
$4,600
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
A supplier wants to come in, a customer wants a site meeting, a candidate needs an interview slot. Each one is three or four emails to find a time, then a reminder, then a rebooking when someone cancels.
What we build
- Meeting requests noticed
- Real open times offered
- Booked when they choose
- Reminded and rebooked
A month in
Meetings get booked in one exchange, double-bookings stop, and fewer people forget to turn up.
FAQ
Is meeting scheduling for booking customer jobs?
No. Meeting scheduling is for office meetings: suppliers, site meetings, interviews, the accountant. Booking jobs onto the schedule is covered under Scheduling & Dispatch.
We already have a booking link. Do we need this?
Keep the link. Meeting scheduling handles everyone who emails instead of clicking it, which is most people.
More for office & admin
See them all →Next step
Bring this one to a free live build.
Thirty minutes on meeting and appointment scheduling. We build its elf with you, live, and you keep it.