New starter onboarding
New starters working sooner. Their first weeks run from one checklist, and every step is tracked until they're ready to go solo.
Hours back
2
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
A checklist started on day one
When a hire is confirmed, the right checklist for the role is created: paperwork, accounts, uniform and tools, van, induction and ride-alongs.
- 02
Each step sent to its owner
The office, the fleet manager and the supervisor each get their own tasks with dates.
- 03
Paperwork requested and collected
Tax forms, ID, driving licence copies and certifications requested from the new starter and filed when they arrive.
- 04
Steps checked off against evidence
A step is marked done when there's proof (the account exists, the form arrived), not when someone says it's done.
- 05
A weekly status until they're ready
On track, at risk or overdue, with the late steps and who owns them, right up to the readiness date.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Supervisors sign off induction and ride-along steps themselves. Pay, contracts and anything to do with the person's employment record are handled by a person.
What it's worth
What those hours add up to.
2 hours a week, over 46 working weeks, is 92 hours a year. At $50 an hour, that’s
$4,600
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Onboarding depends on who's around that week. The van isn't ready, the phone isn't set up, the safety induction gets pushed, and the paperwork turns up a month late. The new person spends their first days waiting.
What we build
- A checklist started on day one
- Each step sent to its owner
- Paperwork requested and collected
- Steps checked off against evidence
- A weekly status until they're ready
A month in
New starters are earning their keep sooner, and every one of them gets the same induction no matter how busy the week was.
FAQ
We only hire a few people a year. Is it worth it?
On its own, maybe not. New starter onboarding is usually built alongside SOP upkeep, because the checklist and the procedures are the same documents. Seasonal hiring is where it pays off fastest.
Can it work for subcontractors joining a job too?
Yes. A shorter onboarding checklist covering insurance, site rules and access can start whenever a new subcontractor is booked.
More for operations
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Bring this one to a free live build.
Thirty minutes on new starter onboarding. We build its elf with you, live, and you keep it.