Supplier and subcontractor follow-up
Deliveries and subs confirmed days ahead. Every chaser goes out on time from your inbox, and every reply is logged against the job.
Hours back
4
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
One list of what's owed
Open orders, expected deliveries, start dates and paperwork such as insurance and licence certificates, built from your job system and inbox.
- 02
Reminders from your address
A clear first ask, a nudge after a set number of days, and a firmer note closer to the job date. Each one names the job and exactly what's missing.
- 03
Replies read and logged
Confirmations, new dates and attached certificates are picked up from the reply, saved to the job folder and ticked off the list.
- 04
Problems flagged early
A pushed delivery or an expired certificate shows up against the jobs it affects, so you can move things before the crew is standing around.
- 05
A daily list of what needs a person
Replies with a question, a price change or a refusal go to the right person with the history alongside.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Routine reminders go out on their own once you've approved the wording. Anything about price, a dispute or a change to the job waits for a person.
What it's worth
What those hours add up to.
4 hours a week, over 46 working weeks, is 184 hours a year. At $50 an hour, that’s
$9,200
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
The operations manager keeps a list (or a memory) of what each supplier and sub owes. Orders go unconfirmed until the day before, insurance certificates expire without anyone noticing, and the chasing gets squeezed in between everything else.
What we build
- One list of what's owed
- Reminders from your address
- Replies read and logged
- Problems flagged early
- A daily list of what needs a person
A month in
Four hours of chasing off the ops manager's week. Deliveries and subs are confirmed days ahead, certificates are on file before work starts, and nobody carries the list in their head.
FAQ
What about suppliers who only answer the phone?
Phone-only suppliers show up on the daily list as a call to make, with the number and the question ready. The rest, usually most of them, answer email or text, and those get chased for you.
Can it check that a sub's insurance is valid?
Partly. Supplier and subcontractor follow-up collects the certificate, reads the expiry date and reminds the sub before it lapses. Whether the cover is right for the job is still a call for you or your broker.
More for operations
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Thirty minutes on supplier and subcontractor follow-up. We build its elf with you, live, and you keep it.