Parts ordering and chasing
Fewer cars stuck waiting on parts. Orders go out from the job card, deliveries are tracked, and anything late is flagged before it wrecks the day.
Hours back
4
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
A parts list from each approved job
Once work is approved, the parts needed are pulled from the job card with the vehicle details.
- 02
Orders sent to your suppliers
The order goes to your preferred supplier by email in the format they're used to. For bigger items, a price check goes to two suppliers first.
- 03
Delivery times written back
Supplier confirmations and delivery times are read from their replies and added to the job.
- 04
A board of jobs waiting on parts
Every job held up by a part, with the expected time and the supplier, in one view the workshop can check.
- 05
Late parts flagged early
If a delivery is running late, the advisor hears in time to move the booking and let the customer know.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The advisor approves orders over a value you set, and any substitute part a supplier offers needs a person's yes.
What it's worth
What those hours add up to.
4 hours a week, over 46 working weeks, is 184 hours a year. At $50 an hour, that’s
$9,200
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
The advisor rings or emails two or three motor factors for prices and stock, places the order, then chases when it doesn't turn up. Nobody can see at a glance which jobs are waiting on parts.
What we build
- A parts list from each approved job
- Orders sent to your suppliers
- Delivery times written back
- A board of jobs waiting on parts
- Late parts flagged early
A month in
Parts chasing drops from around 6 hours a week to 2, and the morning starts with one list of what's arriving when.
FAQ
Our suppliers use their own ordering websites. Does that matter?
Not much. Some trade portals can be connected and some can't, and we check yours in the proposal. Where a portal can't be reached, the parts order is prepared for the advisor to place in a few clicks, and the delivery is still tracked.
Can it match supplier invoices for parts too?
Yes. Supplier invoices for parts can be checked against what was ordered and received before they go to your accounts.
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