Bid invitations and follow-up
More subs pricing every package, and less chasing for your estimator. Invitations go to the right subs, replies are tracked, and quotes land side by side.
Hours back
3
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Subs picked by trade and area
For each package, the subs you use for that trade and region are pulled from your list.
- 02
Invitations sent
Each sub gets an invitation with the scope, a drawings link and the deadline, from the estimator's address.
- 03
Replies tracked
Who's pricing, who's declined and who hasn't answered, updated as replies come in.
- 04
Reminders before the deadline
Subs who said they'd price it but haven't sent a number get a reminder a few days out.
- 05
Quotes compared
Returned quotes are read and laid out side by side, with exclusions and missing scope called out.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The estimator chooses which subs to invite and which quote to carry. The comparison is a starting point, not a decision.
What it's worth
What those hours add up to.
3 hours a week, over 46 working weeks, is 138 hours a year. At $50 an hour, that’s
$6,900
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
An estimator emails subs one trade at a time, keeps a list of who said they'd price it, and rings round the day before the deadline. Quotes arrive in different formats and get retyped into a comparison.
What we build
- Subs picked by trade and area
- Invitations sent
- Replies tracked
- Reminders before the deadline
- Quotes compared
A month in
Every sub who said they'd price gets a reminder before the deadline, so more numbers come back, and your estimator gets 3 hours a week back for pricing.
FAQ
Will it spot exclusions in a subcontractor's quote?
Yes, it flags anything listed as excluded or missing against the scope when it lays quotes side by side. The estimator still reads every quote.
Can we use bid tracking for supplier quotes too?
Yes. Material quotes from suppliers get the same invitations, reply tracking, reminders and side-by-side comparison as subcontractor bids.
More for construction
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Bring this one to a free live build.
Thirty minutes on bid invitations and follow-up. We build its elf with you, live, and you keep it.