Subcontractor insurance and paperwork
No sub on site with expired insurance. Every sub's certificates, licences and payment statements are checked and chased before they start work or get paid.
Hours back
4
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
A register of every sub
Insurance certificates, licences, tax details and signed agreements, with expiry dates and cover limits, built from what you already have.
- 02
Certificates checked when they arrive
Each new certificate is read and compared with your requirements (limits, who's named on the policy, dates). Shortfalls are flagged.
- 03
Expiries chased ahead
Subs and their brokers get a request for a renewed certificate 30 days before the old one runs out.
- 04
Statements with each payment
Before a payment run, every sub being paid gets the statement or waiver your contracts need, ready to sign for that amount.
- 05
Everything filed
Documents saved to each sub's folder with consistent names.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
A person decides whether a sub with a lapsed or short certificate can stay on site, and approves every payment.
What it's worth
What those hours add up to.
4 hours a week, over 46 working weeks, is 184 hours a year. At $50 an hour, that’s
$9,200
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Insurance certificates arrive by email and get saved somewhere. Nobody checks the cover limits or the expiry date until an auditor or insurer asks. Payment statements get chased the day a payment is due.
What we build
- A register of every sub
- Certificates checked when they arrive
- Expiries chased ahead
- Statements with each payment
- Everything filed
A month in
Every renewal is chased 30 days out, no sub works on an expired certificate without you knowing, and the paperwork is in hand before any payment goes out.
FAQ
Can AI tell if a subcontractor's insurance certificate has the right cover?
It checks the limits, dates and named parties on each certificate against the requirements you give us, and flags anything that doesn't match. Your insurance broker still has the final word on anything unusual.
Will subcontractors mind the insurance renewal reminders?
Most subs are glad of them. A clear request for a renewed certificate 30 days ahead beats a phone call the morning they're turned away from site.
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Thirty minutes on subcontractor insurance and paperwork. We build its elf with you, live, and you keep it.