Change order paperwork
Get paid for the extra work. A change agreed on site becomes a written, priced variation the same day, signed before anyone starts on it.
Hours back
2
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Change captured on site
The site manager sends a voice note or text and a couple of photos describing the extra work, the day it's asked for.
- 02
Change order drafted
Scope, reason, photos and line items in your template, with costs from your price list or the sub's quote.
- 03
Project manager reviews
The PM checks the scope and price and approves it, with any effect on the programme noted.
- 04
Sent for signature
The client gets it to sign electronically, with reminders if they don't.
- 05
Logged against the job
The signed change order is filed and added to the contract value, ready for the next progress claim.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The project manager approves every scope and price. Nothing goes to a client without their sign-off.
What it's worth
What those hours add up to.
2 hours a week, over 46 working weeks, is 92 hours a year. At $50 an hour, that’s
$4,600
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
The client asks for something extra on site. The site manager says yes. The change order gets written weeks later, if at all, and by then nobody agrees on what was asked for or what it costs.
What we build
- Change captured on site
- Change order drafted
- Project manager reviews
- Sent for signature
- Logged against the job
A month in
Every variation is signed before the work starts, so extra work gets paid for instead of argued about at the final account.
FAQ
Who sets the price on a change order?
You do. The draft change order uses your rates or the sub's quote, but the project manager approves every figure before it goes to the client.
What if the client disputes a variation later?
You'll have a signed change order with photos and the date the extra work was asked for. That's usually the end of the argument.
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Bring this one to a free live build.
Thirty minutes on change order paperwork. We build its elf with you, live, and you keep it.