Progress claims and pay apps
Never wait an extra month to get paid. Each month's claim is built from your contract breakdown, variations and photos, and ready before the cutoff.
Hours back
3
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Claim dates on the calendar
Each contract's claim cutoff is tracked, and the PM gets a reminder a week ahead.
- 02
Progress gathered
Daily reports and site photos for the period are pulled together for each line of the contract breakdown.
- 03
Claim drafted
Per cent complete suggested for each line from the site record, signed variations added, retention worked out.
- 04
Sent for signature
Once the PM approves the numbers, the claim goes out for signature with the backup attached.
- 05
Invoice raised
The approved claim becomes an invoice in your accounts, ready to chase.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The project manager sets every per cent complete and approves the claim. It suggests. It never submits on its own.
What it's worth
What those hours add up to.
3 hours a week, over 46 working weeks, is 138 hours a year. At $50 an hour, that’s
$6,900
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
At the end of the month, a project manager works out per cent complete from memory and a walk around, digs out signed variations, attaches photos, and builds the claim in a spreadsheet. If it misses the cutoff, you wait another month to be paid.
What we build
- Claim dates on the calendar
- Progress gathered
- Claim drafted
- Sent for signature
- Invoice raised
A month in
Every claim goes in before the cutoff, every month, with the backup the client's reviewer needs to approve it first time.
FAQ
Does it work with our contract's progress claim format?
Yes. We build progress claims from the forms your contracts need, whether that's an AS 4000 claim, an AIA G702/G703 or your client's own format.
Can it chase payment after a progress claim goes in?
Yes. An unpaid progress claim can get the same reminder schedule as any overdue invoice, once it's raised in your accounts.
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Thirty minutes on progress claims and pay apps. We build its elf with you, live, and you keep it.