Supplier delay chasing
About 4.5 hours a week of chasing gone, and you hear about a late supplier the day they say so, not the day the job can't start.
Hours back
4.5
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Open POs watched
Every open purchase order with its due date and the job it feeds, kept in one list.
- 02
Confirmations requested
Suppliers who haven't confirmed within two days get a short request from the buyer's address. A reminder follows ahead of the due date.
- 03
Replies read and compared
Supplier emails are matched to the PO, and any change in date, quantity or price is pulled out.
- 04
Slips flagged to the right people
When a date moves, the buyer and planner get a note saying which jobs it affects.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The buyer accepts or pushes back on any change. Nothing in the purchase order changes automatically.
What it's worth
What those hours add up to.
4.5 hours a week, over 46 working weeks, is 207 hours a year. At $50 an hour, that’s
$10,350
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Buyers send POs and hope. Confirmations come back in emails, sometimes with a different date or quantity buried in the reply. The planning sheet gets updated when someone notices, which is often too late.
What we build
- Open POs watched
- Confirmations requested
- Replies read and compared
- Slips flagged to the right people
A month in
The plan shows what suppliers have actually promised, and you know about late materials days earlier, while there's still time to reshuffle the schedule.
Why the plan drifts from reality
Supplier delays rarely arrive as a formal notice. They show up as one line in a reply ("we can do the 14th") to a buyer who's juggling forty other things. The plan only changes if that buyer stops and updates it.
Reading every reply against the open PO is dull work that a system does well, and it means the planner hears about the slip the same day.
FAQ
Will it argue with our suppliers?
No. Supplier chasing only asks for confirmed dates and reports what suppliers say. Negotiating a date is the buyer's job.
Can it work from our planning spreadsheet?
Yes. If your production plan lives in a spreadsheet, that's where jobs hit by a late supplier are looked up and flagged.
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