Supplier invoice matching
About 3 hours a week back, and you stop paying for short deliveries and prices nobody agreed. Every invoice is checked against the PO and goods received first.
Hours back
3
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Invoices collected
Supplier invoices sent to your accounts address are picked up and read.
- 02
Matched to the PO and receipt
Each line is compared with the purchase order price and the quantity your goods-in team logged.
- 03
Mismatches listed
Short deliveries, price differences and charges not on the PO are listed with the documents attached.
- 04
Clean invoices staged for approval
Invoices that match are staged in your accounting system for the usual approval.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The bookkeeper or owner approves every payment. Mismatches go to the buyer to raise with the supplier.
What it's worth
What those hours add up to.
3 hours a week, over 46 working weeks, is 138 hours a year. At $50 an hour, that’s
$6,900
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
The bookkeeper matches each invoice to a PO and a delivery note by hand. Short deliveries and creeping prices slip through because there isn't time to check every line.
What we build
- Invoices collected
- Matched to the PO and receipt
- Mismatches listed
- Clean invoices staged for approval
A month in
You stop paying for goods that never arrived and prices nobody agreed, and month-end payables take about 3 hours less a week.
FAQ
Does it pay suppliers?
No. Invoice matching checks and stages supplier invoices, and your team approves and releases payments the way it does today.
What if we don't book receipts in the system?
Supplier invoices can be matched against delivery notes saved to a folder instead. We work out the best source on the free live build.
More for manufacturing & logistics
See them all →Next step
Bring this one to a free live build.
Thirty minutes on supplier invoice matching. We build its elf with you, live, and you keep it.