Contract and subscription renewals
Nothing renews by accident. You get a heads-up before any contract, lease or subscription rolls over, while there's still time to renegotiate.
Hours back
1
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
One register of contracts
Supplier agreements, equipment and vehicle leases, and software subscriptions, with the cost, renewal date and notice period for each.
- 02
Renewals flagged at 60 and 30 days
Each one names what renews, what it costs a year, the last day to give notice and, where it can be checked, how much it's been used.
- 03
New recurring charges caught
The books are checked weekly for a recurring payment that isn't in the register yet, so a new subscription shows up the month it starts.
- 04
A renegotiation note drafted
For bigger contracts, a short note with what you pay and what you'd want to change, ready if you decide to push back.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Cancelling, renewing or renegotiating is always a person's decision. The system flags and drafts. It never cancels anything.
What it's worth
What those hours add up to.
1 hours a week, over 46 working weeks, is 46 hours a year. At $50 an hour, that’s
$2,300
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Contracts and subscriptions renew on their own. You're still paying for software you stopped using, the equipment lease rolled over for another year because the notice period passed, and new charges turn up on the card without anyone noticing.
What we build
- One register of contracts
- Renewals flagged at 60 and 30 days
- New recurring charges caught
- A renegotiation note drafted
A month in
Unused subscriptions get cut the month you notice them, and the bigger contracts get renegotiated before the notice period runs out instead of rolling over for another year.
FAQ
How is this different from the operations compliance reminders?
Compliance reminders cover licences, insurance and inspections that must be renewed. Contract and subscription renewals cover agreements where you're deciding whether to renew at all. Both can share one register.
Can it cancel a subscription for us?
No. It tells you in time, 60 and 30 days out, and drafts the note. Cancelling a subscription stays with a person.
More for purchasing
See them all →Next step
Bring this one to a free live build.
Thirty minutes on contract and subscription renewals. We build its elf with you, live, and you keep it.