AI for Procurement
AI for Procurement gives whoever does your buying around 9 hours a week back and stops you paying for overcharges and short deliveries, because every supplier invoice is checked against what you ordered before anyone pays it.
Free · 30 minutes · Yours to keep
AlderNumbers Elf
Stop paying for things nobody uses.
Sound familiar?
It's all up onthe office wall.
The same four headaches, pinned up every week and never quite sorted.
Three quotes, three formats
Three suppliers send three PDFs with different units, delivery terms and small print. Comparing them properly takes an hour, so it usually doesn't happen and you buy from whoever answered first.
Orders by text and phone call
A foreman texts the supplier, someone else emails a second order for the same job, and nobody writes down what was agreed. When the invoice turns up, there's nothing to check it against.
'It went out yesterday'
The crew turns up on site and the materials aren't there. Someone spends the morning on the phone to the supplier, who swears it went out yesterday.
Invoices nobody checks
Supplier prices creep up a few percent at a time, short deliveries get billed in full, and the same invoice gets paid twice. Nobody has time to check every line.
The automations
27 automations we buildfor Procurement.
Click any one to read exactly how it works: the steps, the software it runs in, and where you sign off. There's enough on each page to build it yourself, or we build it with you.
And 24 more, biggest saving first
- Parts and supplier ordering4 hrs a week
- Subcontractor insurance and paperwork4 hrs a week
- Parts ordering and chasing4 hrs a week
- Supplier price list updates4 hrs a week
- Reorder alerts and restock drafts4 hrs a week
- Supplier and subcontractor follow-up4 hrs a week
- Supplier ordering and invoice checks3.5 hrs a week
- Supplier quote comparison3 hrs a week
- Purchase order creation and approval3 hrs a week
- Delivery tracking3 hrs a week
- Invoice to purchase order matching3 hrs a week
- Bid invitations and follow-up3 hrs a week
- Supplier delivery and invoice checks3 hrs a week
- Supplier bill entry from email3 hrs a week
- Weekly supplier payment run2 hrs a week
- Supplier payment queries2 hrs a week
- Inventory and stock checks2 hrs a week
- Price change alerts1 hr a week
- Contract and subscription renewals1 hr a week
- Fake invoice and unusual payment alerts1 hr a week
- Supplier scorecards4 hrs a quarter
- Supplier spend review6 hrs a quarter
- Supplier terms and contract checks1 hr per contract
- New supplier setup1 hr per supplier
Hours back are typical, not promised. Yours get worked out on the call.
What it's worth
$26,450
a year back in the business, typically
11.5 hours a weekoff your desk.
In a typical week these jobs take 15 hours. Your elves take 11.5 of them. Here's the sum, shown in full, at a modest $50 an hour.
- Collecting and comparing supplier quotes3$6,900
- Raising and approving purchase orders2.5$5,750
- Chasing deliveries3$6,900
- Checking supplier invoices3$6,900
11.5 hours back a week × 46 working weeks × $50 an hour
- Every
- supplier invoice checked before you pay it
- Days ahead
- warning on a late delivery
- Same week
- a supplier price rise gets spotted
Typical figures, not a promise. Your free live build gives you your own.
You sign off
Supervised first.Hands-off only where you say.
Your elves draft, sort, chase and remind. Anything that can't be undone, or that speaks for the business, waits for your OK.
- 01
The first few weeks
Supervised
Every draft waits for your OK before it goes anywhere.
- 02
Once you trust it
Routine ones go out
Only the kinds you pick go out on their own. The rest still wait.
- 03
From then on
Check-ups
We look after your elves and adjust them as the business changes.
At every stage
It won't be perfect. That's why a person sees anything that matters.
Data entry from PDFs and forms
Nothing posts to your accounts or job system until a person approves it.
Supplier delay chasing
The buyer accepts or pushes back on any change.
Your software
Keep the software you pay for.Your elves work inside it.
Every job on this page runs inside software you already use. Your team keeps working the way it does now.
The number on each is how many of the 27 jobs on this page run in it.
Using something else? We build into that instead. See all the software we work with.
Your business
- 18QuickBooks
- 15Xero
- 3Bill
- 3Precoro
- 24Gmail
- 20Outlook
- 23Google Sheets
- 5Cin7
How it starts
See it working before you pay a cent.
It starts with a free 30-minute call. We build one real thing with you, on your own work, so you see exactly what this does. If there's more worth doing, you get a plan and a price in writing.
01 · 30 minutes
Free live build
Bring one job, say supplier quote comparison. We build it with you on the call. It's yours, whatever you decide.
02 · In writing
Your plan
What we'd build next, the hours it should save each week and the price, in writing.
03 · Built for you
We build it
Around how your business already works, inside your software. You sign off before anything goes live.
04 · Your call
Hand over or keep improving
Take it over with video guides for everything, or keep us on monthly to improve it and build what's next.
- What does AI for procurement cost?
- The price comes in a written proposal within 48 hours of a free live build, and it depends on how many suppliers and systems are involved. A first piece is usually live in one to two weeks.
Free, 30 minutes, and what we build is yours.
Already know what you need? Ask about a one-off build or a retainer.
Related pages
Same jobs,built for your industry.
Each page shows how we build these jobs for one kind of business.
FAQ
What owners ask us first.
Something we haven't covered? Ask it on the call.
We're too small for a purchasing system. Is this for us?
Yes. Most of the businesses we build procurement help for buy from a dozen regular suppliers by email and phone. It works with your inbox and accounting software, so you don't need to buy a purchasing system to get the benefit.
Can it place orders or pay suppliers on its own?
No. The build drafts purchase orders and flags supplier invoices, and a person approves every order before it goes out and every payment before it's made. You set who can approve what, and up to which amount.
Will our suppliers notice anything different?
Suppliers will notice clearer orders from your normal email address and polite, specific follow-ups. Most prefer it, because it's easier to get right.
Does it work with QuickBooks or Xero?
Yes, both. Purchase orders and supplier bills are matched in the QuickBooks or Xero account you already use, and if you pay bills through Bill, it fits in there too.
Is our pricing information kept private?
Yes. Supplier prices stay in your own systems, because everything runs on accounts you own, with access only to the inboxes and accounts each job needs. Every permission is listed in the handover pack.
What does AI for procurement cost?
The price comes in a written proposal within 48 hours of a free live build, and it depends on how many suppliers and systems are involved. A first piece is usually live in one to two weeks.
Next step
Take one job off your desk this week.
Every week you wait is another week of the same jobs done by hand. Book a free 30-minute live build and leave with your first elf working.