Resourcing and capacity
Staffing calls in minutes, and overruns caught while there's still budget. One weekly picture of who's busy, who's free and which project is about to slip.
Hours back
3
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Bookings pulled from the project tool
Assigned tasks and estimated hours for each person, by week, across every project.
- 02
Leave and meetings from calendars
Holidays, part-time days and heavy meeting weeks are taken into account.
- 03
Actual hours from timesheets
Where a project is burning more time than planned, it shows up while there's still budget to fix it.
- 04
A Monday capacity summary
Who's over, who's under, which projects are behind, and who could take the new piece of work.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
The build shows the picture and suggests who has room. The owner or ops lead makes every staffing decision.
What it's worth
What those hours add up to.
3 hours a week, over 46 working weeks, is 138 hours a year. At $50 an hour, that’s
$6,900
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
The owner or ops lead staffs new work from memory and a capacity spreadsheet that's out of date by Tuesday. Someone is always overloaded, someone else has slack, and the first sign of trouble is a missed deadline.
What we build
- Bookings pulled from the project tool
- Leave and meetings from calendars
- Actual hours from timesheets
- A Monday capacity summary
A month in
Staffing decisions take minutes, overruns get spotted mid-project instead of at the invoice, and fewer people burn out in silence.
FAQ
Do we need accurate estimates for capacity planning to work?
No, rough ones are enough to start. The weekly summary compares estimates with actual hours, so your estimates get better over time.
Does capacity planning assign work to people?
No. The capacity view shows who has room, and a person decides who does what.
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Thirty minutes on resourcing and capacity. We build its elf with you, live, and you keep it.