Recurring job scheduling
No regular customer forgotten, and no week crammed. Repeat visits get booked ahead, confirmed with the customer, and spread across the season.
Hours back
3
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
One list of recurring work
Every customer with a repeat visit, how often it's due, and the days they prefer.
- 02
Visits placed ahead
Spread across the capacity you have, so busy weeks don't double up.
- 03
Customer asked to confirm
A text two weeks ahead with the proposed time and an easy way to move it.
- 04
Unconfirmed visits followed up
One reminder, then the office is told who hasn't answered.
- 05
Skipped visits flagged
Anyone who's missed two visits in a row is listed for the office to ring.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Changes to how often a visit happens, what it costs or what's included are made by a person. The system only books visits you've already agreed.
What it's worth
What those hours add up to.
3 hours a week, over 46 working weeks, is 138 hours a year. At $50 an hour, that’s
$6,900
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Recurring work sits on a list and someone books it by hand a few weeks ahead, if they remember. The annual services all land in the same two weeks, and some regular customers get forgotten entirely.
What we build
- One list of recurring work
- Visits placed ahead
- Customer asked to confirm
- Unconfirmed visits followed up
- Skipped visits flagged
A month in
Every recurring customer gets their visit on time, confirmed two weeks ahead, and the work spreads across the season instead of piling into two weeks.
FAQ
What kinds of recurring work does this suit?
Recurring job scheduling suits anything on a fixed rhythm: boiler and air-con services, pest control, garden maintenance, pool cleaning, property inspections and fire-safety checks.
Does recurring scheduling work with maintenance plans?
Yes. If you sell maintenance plans, the renewals and the visits they include can run together.
More for scheduling & dispatch
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Bring this one to a free live build.
Thirty minutes on recurring job scheduling. We build its elf with you, live, and you keep it.