Parts and supplier ordering
Fewer jobs rebooked for a missing part. Next week's parts get ordered in one go, confirmed by the supplier, and are waiting when the tech needs them.
Hours back
4
hours a week back, typically
How it runs
What we build, step by step.
This is the usual shape. Yours gets built around how your team actually does the job.
- 01
Parts pulled from booked jobs
Anything on an approved quote, or on a job marked as needing parts, is collected each afternoon.
- 02
Checked against stock
Where you track van or warehouse stock, parts you already have are left off the order.
- 03
One order per supplier
Sent by email in the format each supplier prefers, with job references so the counter can pick it.
- 04
Confirmations chased
If a supplier hasn't confirmed by the next morning, a follow-up goes out. Back orders and substitutions are flagged to the office.
- 05
Supplier invoices matched
When the bill arrives, it's checked against what was ordered before it goes to your books.
Shown with software we see a lot. If your team uses something else, we build it into that instead.
Built for your business
Same job, different business. We build yours.
Two firms in the same trade rarely run a job the same way. Different software, different steps, different people signing off. We build it for your business, around how your team actually does the job.
Your steps
Built around the order your team already works in, odd exceptions included.
Your software
Runs inside the tools you already pay for, set up the way you use them.
Your rules
Your wording, your limits, your sign-offs. Nothing generic goes out in your name.
You sign off
Your team keeps the final say.
Orders over a value you set, substitutions and price increases wait for the office to approve.
What it's worth
What those hours add up to.
4 hours a week, over 46 working weeks, is 184 hours a year. At $50 an hour, that’s
$9,200
back in the business, every year.
Typical, not promised.
Before and after
The job, before and after.
How it runs today
Techs ring the supplier from the van, or drive to the trade counter first thing and wait in the queue. The office orders by phone and email with no record of what was promised, and jobs get rebooked because a part didn't turn up.
What we build
- Parts pulled from booked jobs
- Checked against stock
- One order per supplier
- Confirmations chased
- Supplier invoices matched
A month in
Fewer jobs get rebooked for a missing part, techs get their mornings back from the trade counter, and supplier bills match what you ordered.
FAQ
Our suppliers want orders by phone. Can this still work?
Yes. Most suppliers will take email for regular orders once you ask. For the ones that won't, the system builds the parts list and the office makes the call.
Do we need a stock system for parts ordering?
No. Parts ordering works from the parts listed on booked jobs. If you track stock in a spreadsheet or your job software, it uses that as well and leaves off what you already have.
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