AI for Wholesale & Distribution
AI for Wholesale & Distribution gives a typical sales and customer service team about 25 hours a week back: customer purchase orders get read from email and PDF and keyed in for review, and "where's my order" emails get answered from your own records, so your team stops retyping and starts selling.
Free · 30 minutes · Yours to keep
FaelanLeads Elf
More quotes turn into jobs.
Sound familiar?
It's all up onthe office wall.
The same four headaches, pinned up every week and never quite sorted.
Retyping purchase orders
Customers send POs as PDFs, scans and plain emails. Someone reads each one, finds the customer's part numbers, and keys every line in. One typo and the wrong thing ships.
"Where's my order?"
The same question, dozens of times a day. Each one means looking up the order, checking whether it's picked, finding the tracking number, and writing a reply.
Supplier price lists
Suppliers send new price files in their own formats. Updating costs takes days, and until it's done you're quoting on old numbers and losing margin you didn't know you had.
Telling customers about shortages
A line goes on backorder and nobody tells the customer until they ring to ask where it is. Then someone has to explain, and offer a substitute if there is one.
The automations
22 automations we buildfor Wholesale & Distribution.
Click any one to read exactly how it works: the steps, the software it runs in, and where you sign off. There's enough on each page to build it yourself, or we build it with you.
And 19 more, biggest saving first
- Shipment tracking and customer updates5 hrs a week
- Proactive job and order updates5 hrs a week
- Supplier delay chasing4.5 hrs a week
- Supplier price list updates4 hrs a week
- Customer quote requests4 hrs a week
- Reorder alerts and restock drafts4 hrs a week
- Returns and credit requests3 hrs a week
- Check-ins for regular accounts3 hrs a week
- Supplier bill entry from email3 hrs a week
- Delivery tracking3 hrs a week
- Daily sales and stock digest2.5 hrs a week
- Backorder notices2 hrs a week
- Account statements and overdue reminders2 hrs a week
- New customer welcome and setup2 hrs a week
- Weekly supplier payment run2 hrs a week
- Inventory and stock checks2 hrs a week
- Price change alerts1 hr a week
- Supplier scorecards4 hrs a quarter
- Supplier spend review6 hrs a quarter
Hours back are typical, not promised. Yours get worked out on the call.
What it's worth
$69,000
a year back in the business, typically
30 hours a weekoff your desk.
In a typical week these jobs take 38 hours. Your elves take 30 of them. Here's the sum, shown in full, at a modest $50 an hour.
- Keying in customer purchase orders12$27,600
- Answering order status emails6.5$14,950
- Updating supplier price lists4$9,200
- Preparing customer quotes4$9,200
- Backorder notices and statements3.5$8,050
30 hours back a week × 46 working weeks × $50 an hour
- Same day
- order entry for POs in by 3pm
- 1 day
- to get new supplier costs into your system
Typical figures, not a promise. Your free live build gives you your own.
You sign off
Supervised first.Hands-off only where you say.
Your elves draft, sort, chase and remind. Anything that can't be undone, or that speaks for the business, waits for your OK.
- 01
The first few weeks
Supervised
Every draft waits for your OK before it goes anywhere.
- 02
Once you trust it
Routine ones go out
Only the kinds you pick go out on their own. The rest still wait.
- 03
From then on
Check-ups
We look after your elves and adjust them as the business changes.
At every stage
It won't be perfect. That's why a person sees anything that matters.
Purchase order entry from email and PDF
A person checks and releases every order.
"Where's my order" replies
Anything involving a credit, a claim or a complaint goes to customer service.
Your software
Keep the software you pay for.Your elves work inside it.
Every job on this page runs inside software you already use. Your team keeps working the way it does now.
The number on each is how many of the 22 jobs on this page run in it.
Using something else? We build into that instead. See all the software we work with.
Your business
- 16Outlook
- 15Gmail
- 11Cin7
- 8NetSuite
- 4Sage
- 10QuickBooks
- 4ShipStation
- 13Google Sheets
How it starts
See it working before you pay a cent.
It starts with a free 30-minute call. We build one real thing with you, on your own work, so you see exactly what this does. If there's more worth doing, you get a plan and a price in writing.
01 · 30 minutes
Free live build
Bring one job, say purchase order entry from email and PDF. We build it with you on the call. It's yours, whatever you decide.
02 · In writing
Your plan
What we'd build next, the hours it should save each week and the price, in writing.
03 · Built for you
We build it
Around how your business already works, inside your software. You sign off before anything goes live.
04 · Your call
Hand over or keep improving
Take it over with video guides for everything, or keep us on monthly to improve it and build what's next.
- What does AI for a distributor cost, and how long does it take?
- Most wholesale builds take one to two weeks, then run supervised before we hand them over. The cost is in a written proposal you get within 48 hours of the free call.
Free, 30 minutes, and what we build is yours.
Already know what you need? Ask about a one-off build or a retainer.
Related pages
The rest of the businessgets its hours back too.
Each page is one part of the business, with the jobs we build for it.
FAQ
What owners ask us first.
Something we haven't covered? Ask it on the call.
Can AI connect to an old wholesale order system?
Usually, yes. Cin7, NetSuite, Sage and QuickBooks all allow connections, and for older systems we can often work from an import file or a scheduled export. We check yours on the free call, before we quote anything, and if there's genuinely no way in we'll tell you rather than sell you something fragile.
What happens if AI reads a purchase order wrong?
Nothing ships, because every order read from a PO is staged for a person to check, not released straight to the warehouse. Any line the system isn't sure about (an unknown part number, a price that doesn't match the customer's agreed pricing) is flagged on the line itself.
Will our customers notice anything different?
Mostly that replies come faster. Order and status emails still come from your usual addresses in your team's wording, and anything unusual goes to the account manager.
Is our pricing and customer data safe?
Yes. Your pricing and customer data stay on accounts you own, and the build only gets access to what it needs. Every permission is listed in the handover pack, and you can switch any of them off yourself.
Does AI replace our sales team?
No. It takes the retyping and lookups off your team, about 25 hours a week across sales and customer service. Most distributors use the time to ring more customers and handle more orders without hiring.
What does AI for a distributor cost, and how long does it take?
Most wholesale builds take one to two weeks, then run supervised before we hand them over. The cost is in a written proposal you get within 48 hours of the free call.
Next step
Take one job off your desk this week.
Every week you wait is another week of the same jobs done by hand. Book a free 30-minute live build and leave with your first elf working.